Administrative Assistant II – Counselor I- Manzanita- Short Term Crisis Program

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Please answer the following questions to help us better evaluate your application.


  2. LICENSES, CERTIFICATIONS, OR PROFESSIONAL REGISTRATIONS (You may omit associations which indicate race, religious creed, color, national origin, ancestry, sex, or age.)


  4. REFERENCES: List below three persons who have knowledge of your work performance. These individuals should not be related to you.

  5. Interim, Inc. is an equal opportunity employer.

I hereby certify that I have not knowingly withheld any information that might adversely affect my chances for employment and that the answers given by me are true and correct to the best of my knowledge. I further certify that I, the undersigned applicant have personally completed this application. I understand that my omission or misstatement of material fact on this application of any document used to secure employment shall be grounds for rejection of this application or for immediate discharge if I am employed, regardless of the time elapsed before discovery.

I hereby authorize Interim to thoroughly investigate, with exceptions noted below, my references, work record, education and other matters related to my suitability for employment and, further, authorize my former employers and references to disclose to Interim any and all letters, reports and other information related to my work records, without giving me prior notice of such partnerships and associations from any and all claims, demands or liabilities arising out of or in any way related to such investigation or disclosure.

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I understand that nothing contained in this application, or conveyed during any interview which may be granted or during my employment, if hired, is intended to create an employment contract between me and Interim, Inc. In addition, I understand and agree that is I am employed, my employment is for no definite or determinable period and may be terminated at any time, at the option of either myself or Interim, Inc., and that no promises or representations contrary to the foregoing are binding on Interim, Inc. unless made in writing and signed by me or my representative and Interim’s designated representative.

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The ideal candidate will assist the Program Director with any administrative duties, including but not limited to, compile, file mail, and maintain administrative and statistical data. The ability to; track resident billing accounts, ensure timely payments from residents and communicate any late payments. In addition, will develop forms and flyers and marketing material for any communications posted on site and ensure compliance with licensing regulations.


Looking to make a difference? Our mission at Interim is to provide services and affordable housing to supporting members of our community with mental illness by building productive and satisfying lives in a world in which people with mental illness are able to live, work, learn and participate fully in the community. Join our team and instill hope in the community.


An exceptional benefit package including; Medical/Dental/Vision/403(b) retirement plan with match. paid vacation (20 days/year), Life Insurance.


To learn more about Interim and to apply for this position, please go to our website at  


Competitive Compensation; Eligible for overtime; nonexempt; Full Time; 40 hours/week


Program Director  


High School Diploma required, AA preferred with two years’ clerical experience including word processing, spreadsheet and database management.  Applicant should be dependable, well-organized and have excellent interpersonal skills; good written and oral communication skills.  Intermediate level experience with Microsoft Word, Excel and Outlook required. 

Valid California driver's license; auto in safe operating condition; auto liability insurance; good driving record; criminal record clearance; proof of authorization to work in the United States as required by Immigration and Reform Act of 1986. Ability to work independently with minimal supervision.


Under the supervision of the Program Director, the Administrative Assistant II/Counselor I will assist with the following duties:

  1.  Performs general program administrative duties.  Examples include, but are not limited to, compile, file, mail and maintain administrative and statistical data; including: episode opening/closing, petty cash, units of service, grocery receipts, van mileage log, and business receipts.

  2. Tracks resident billing accounts, communicates with payees to ensure timely payment.

  3. Monitor medication records to ensure accuracy and needs for refills of medication.

  4. Collects, deposits and distributes mail. Maintains adequate supply of all office and other program supplies. Prepares mailings.

  5. Greets clients, answers incoming calls, directs or takes messages.

  6. Ensure compliance with licensing regulations, i.e., first aid kit, fire extinguishers, emergency food supplies, conduct safety drills.

  7. Types and dispatches general correspondence, reports and evaluations. Dispatches and distributes fax messages. Makes copies.

  8. Maintains general office files. Maintains client files.

  9. Collects and enters program data into client database.

  10. Develops forms, flyers and marketing materials, updates and maintains current forms.

  11. Maintains office equipment.

  12. Works with Program Director to track statistical and goal information; creating monthly and quarterly reports;

  13. Assists regular counseling staff in monitoring and supervision of residents attending to household activities (e.g., housekeeping chores, snack & food preparation, grocery shopping, doing laundry, etc.)

  14. Serves as back-up for Counselor II’s in monitoring clients’ self-administration of medications.

  15. Completes weekly Medi-Cal documentation in Avatar.

  16. Assist staff with group activities and events, e.g., therapeutic, fitness, social & recreational.

  17. Provides one to one client contact & supervision, as needed, as well as accompany to appointments & meetings, as needed.

  18. Provides appropriate clinical documentation in staff journal and client progress notes.

  19. Other duties as assigned. 


    Ability to: operate a motor vehicle; climb stairs; possess good communication skills; meet the requirements of the classification and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed. Capable of the following extended activities: standing, sitting, climbing stairs.Capable of the following intermittent activities: lifting 25 pounds or more; bending in the performance of infrequently performed office duties.

Interim, Inc. is an equal opportunity employer.

Interim, Inc. is guided by the precept that in no aspect of its programs, services or employment shall discrimination or harassment be permitted because of sex, race, color, ancestry, national origin, gender, age, creed, religion, physical or mental disability, genetic characteristics, marital status, medical condition, pregnancy, childbirth or related medical condition, citizenship status, veteran status, military status, sexual orientation, gender identity, gender expression or other characteristics protected by state, federal or local law. To comply with the Americans with Disabilities Act and other applicable laws ensuring equal employment opportunities to qualified individuals with a disability, reasonable accommodations are made for the known physical or mental limitations of an otherwise qualified individual with a disability, unless hardship, direct threat to health or safety, or other job-related consideration exists. Individuals who feel that they have been unlawfully discriminated against because of membership in one of the protected classes should contact the following: Director of Human Resources, Interim, Inc., PO Box 3222, Monterey, CA 93942. (831) 649-4522.

Location: Monterey, Salinas, CA
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