Administrative Assistant II (20 hrs Part-Time)

Monterey, CA


The ideal candidate will assist the psychiatric services staff and patients with pharmacy needs/contacts, scheduling appointments, and communication with other medical providers; perform general program administrative duties. Including, but not limited to, compile, file, mail and maintain administrative and statistical data; including: episode opening/closing, petty cash, units of service, and business receipts. Have the ability to; ensure accuracy of medical records, collect and enter program data, and provide one on one patient supervision if needed.



Looking to make a difference? Our mission at Interim is to provide services and affordable housing in supporting members of our community with mental illness by building productive and satisfying lives in a world in which people with mental illness are able to live, work, learn and participate fully in the community. Join our team and instill hope in the community.


An exceptional benefit package including; Medical, 403(b) Retirement; Competitive vacation and holiday pay.



To learn more about Interim and to apply for this position, please go to our website at



$19.14 - $24.93/hr based on education and experience; Nonexempt; 20 hours/week; Eligible for Overtime.



Psychiatrist; Psychiatric Nurse Practitioner.



High School Diploma required, AA preferred with two years’ clerical experience including word processing, spreadsheet and database management. Knowledgeable in the medical field. Medical Assistant experience preferred. Applicant should be dependable, well-organized and have excellent interpersonal skills; good written and oral communication skills. Intermediate level experience with Microsoft Word, Excel and Outlook required. 

Valid California driver's license; experience driving for a minimum of 2 years; auto in safe operating condition; auto liability insurance; good driving record; criminal record clearance; proof of authorization to work in the United States as required by Immigration and Reform Act of 1986.



Under the supervision of the Psychiatrist or Psychiatric Nurse Practitioner, the Administrative Assistant II: Psychiatric Services will assist with the following duties:

  1. Performs general program administrative duties.  Examples include, but are not limited to, compile, file, mail and maintain administrative and statistical data; including: episode opening/closing, petty cash, units of service, and business receipts.
  2. Assists Psychiatric Services staff and patients with pharmacy needs/contacts, scheduling appointments, and communication with other medical providers.
  3. Collaborates and communicates with patients and physicians.
  4. Attends and documents patients’ appointments as requested by psychiatric services’ staff. 
  5. Monitors medication records to ensure accuracy and needs for refills of medication.
  6. Manages and monitors Tele-psychiatric platform (ZOOM) for psychiatric and other staff. 
  7. Maintains adequate supply of office and other supplies.
  8. Greets clients/patients in a welcoming manner, answers incoming calls, directs, or takes messages.
  9. Ensure compliance with licensing and other regulations. 
  10. Assists with basic medical related projects as needed.
  11. Types and dispatches general correspondence, reports and evaluations. Dispatches and distributes fax messages and makes copies to keep on file.
  12. Maintains general office files, office equipment and patient files.
  13. Collects and enters program data into database and creates statistical reports.
  14. Develops forms, flyers and marketing materials, updates and maintains current forms.
  15. Serves as back-up for other staff as assigned.
  16. Provides one to one patient contact and supervision, as needed, as well as accompany to appointments and meetings, as needed.
  17. Provides appropriate clinical documentation in staff journal and client progress notes if needed.
  18. Completes weekly Medi-Cal documentation in Avatar.
  19. Actively promotes safety through the continuous monitoring of the environment and active engagement of patients to minimize unsafe situations and injuries.
  20. Assisting in admitting, transferring, or discharging patients or clients as directed by the Psychiatric Nurse Practitioner.
  21. Provides transportation for patients if requested.
  22. Other duties as assigned.



Ability to: operate a motor vehicle; climb stairs; read data on a computer screen; read documents being word-processed, etc.; answer phones and communicate with staff, residents and agency visitors; meet the requirements of the classification and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed. Capable of the following extended activities: standing, sitting, climbing stairs.

Capable of the following intermittent activities: lifting 25 pounds or more and bending in the performance of infrequently performed office duties.


This job description is intended to have an accurate reflection of the qualifications and job duties, current management reserves the right to revise the job at any given time when circumstances change. This job description replaces all previous description for this position.

Interim, Inc. is an equal opportunity employer.

Interim, Inc. is guided by the precept that in no aspect of its programs, services or employment shall discrimination or harassment be permitted because of sex, race, color, ancestry, national origin, gender, age, creed, religion, physical or mental disability, genetic characteristics, marital status, medical condition, pregnancy, childbirth or related medical condition, citizenship status, veteran status, military status, sexual orientation, gender identity, gender expression or other characteristics protected by state, federal or local law. To comply with the Americans with Disabilities Act and other applicable laws ensuring equal employment opportunities to qualified individuals with a disability, reasonable accommodations are made for the known physical or mental limitations of an otherwise qualified individual with a disability, unless hardship, direct threat to health or safety, or other job-related consideration exists. Individuals who feel that they have been unlawfully discriminated against because of membership in one of the protected classes should contact the following: Director of Human Resources, Interim, Inc., PO Box 3222, Monterey, CA 93942. (831) 649-4522.

JOB CODE: 2.23.21