Administrative Assistant II/ Counselor I - CHOICES

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  2. LICENSES, CERTIFICATIONS, OR PROFESSIONAL REGISTRATIONS (You may omit associations which indicate race, religious creed, color, national origin, ancestry, sex, or age.)


  4. REFERENCES: List below three persons who have knowledge of your work performance. These individuals should not be related to you.

  5. EMPLOYMENT APPLICATION SUPPLEMENT - COUNSELOR These supplemental questions are intended to provide detailed information about your experience related to this position.

I hereby certify that I have not knowingly withheld any information that might adversely affect my chances for employment and that the answers given by me are true and correct to the best of my knowledge. I further certify that I, the undersigned applicant have personally completed this application. I understand that my omission or misstatement of material fact on this application of any document used to secure employment shall be grounds for rejection of this application or for immediate discharge if I am employed, regardless of the time elapsed before discovery.

I hereby authorize Interim to thoroughly investigate, with exceptions noted below, my references, work record, education and other matters related to my suitability for employment and, further, authorize my former employers and references to disclose to Interim any and all letters, reports and other information related to my work records, without giving me prior notice of such partnerships and associations from any and all claims, demands or liabilities arising out of or in any way related to such investigation or disclosure.

Should a search of public records (including records documenting an arrest, indictment, conviction, civil judicial action, tax lien or outstanding judgement ) be conducted by internal personnel employed by Interim Inc., I am entitled to copies of any such public records obtained by Interim, Inc. unless I mark the check box below.

I waive a receipt of a copy of any public record described in the paragraph above.

I understand that nothing contained in this application, or conveyed during any interview which may be granted or during my employment, if hired, is intended to create an employment contract between me and Interim, Inc. In addition, I understand and agree that is I am employed, my employment is for no definite or determinable period and may be terminated at any time, at the option of either myself or Interim, Inc., and that no promises or representations contrary to the foregoing are binding on Interim, Inc. unless made in writing and signed by me or my representative and Interim’s designated representative.

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You will receive confirmation after we have received your application.


The ideal candidate will provide professional and administrative support to the Day Treatment Intensive Program.  The detail-oriented individual will be performing a variety of administrative and clerical duties.


Looking to make a difference? Our mission at Interim is to provide services and affordable housing to supporting members of our community with mental illness by building productive and satisfying lives in a world in which people with mental illness are able to live, work, learn and participate fully in the community. Join our team and instill hope in the community.


An exceptional benefit package including; Medical/Dental/Vision/403(b) retirement plan and Life Insurance. Offers competitive vacation and sick time.


To learn more about Interim and to apply for this position, please go to our website at


Competitive Compensation; Nonexempt; 40 hours/week; Eligible for overtime.


Program Director.


Required: High School Diploma/GED; Intermediate level experience with Microsoft Word, Excel and Outlook; Detail-oriented, well-organized, good interpersonal skills and ability to work with a team.

Preferred: AA degree; Bilingual in Spanish; two years’ experience working in an administrative setting.

Valid California driver's license; auto in safe operating condition; auto liability insurance; good driving record; criminal record clearance; proof of authorization to work in the United States as required by Immigration and Reform Act of 1986. Ability to work independently with minimal supervision.


Under the supervision of the Program Director, the Administrative Assistant II/ Counselor I will assist with the following duties:

1. Manages referrals, schedules client intakes for DTI Program.

2. Maintains constant open communication with Interim and Monterey County Behavioral Health regarding referrals.

3. Maintain constant communication with MST staff to set up RIDES for incoming clients.

4. Greets clients, answers incoming calls for DTI, directs or takes messages.

4. Develops forms, flyers and marketing materials, updates and maintains current forms.

5. Assist program staff by doing data entry and maintaining all charts and client records in compliance with Medi-Cal documentation requirements; maintains Avatar client database.

6. Maintains general office files and client files.

7. Check error reports and other billing reports in Avatar.

8. Collects and enters program data into client database.

9. Prepares and compiles reports/statistics related to the DTI Program.

10. Maintains adequate supply of postage and other office supplies. Prepares mailings and program information material.

11. Types and dispatches general correspondence. Dispatches and distributes fax messages. Makes copies.

12. Takes notes during staff meetings and maintains records.

13. Maintains office equipment and assist with cleanliness of office (i.e. shopping and special order of cleaning supplies, placing maintenance requests, working with and supervising consumer maintenance aid)

14. Conducts annual destruction of files that are older than 10 years.

15. Documents client services following Medi-Cal regulations as needed.

16. Provides client-centered counseling, promoting recovery and wellness principles.

17. Provides one to one client contact & supervision, as needed, as well as accompany to appointments & meetings, as needed.

18. Provide transportation to clients to and from program and other appointments as needed.

19. Other duties as assigned.


Ability to: operate a motor vehicle; climb stairs; possess good communication skills; meet the requirements of the classification and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed. Capable of the following extended activities: standing, sitting, climbing stairs.

Capable of the following intermittent activities: lifting 25 pounds or more and bending in the performance of infrequently performed office duties.

Location: Administrative in Salinas, CA
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